Gingerbread House
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Volunteer Opportunities
Thank you for your interest in volunteering at Fantasy Land of Lights! We have all kinds of volunteer opportunities, ranging from setting up the displays to spreading the word to collecting donations.
Help at the Gingerbread House
Our biggest need is at the Gingerbread House, where our generous volunteers greet our guests, hand out candy canes, and accept donations. These volunteers are the friendly faces our guests see as they enter and leave the park and are a crucial part of this holiday experience.
Sign up to Help
If this sounds like something you would be interested in doing, you can sign up using the form on this page. Please email eat0@eau0eav0eaw0 to find days where volunteers are needed. Thank you!
Coming & Going
Arrival
Volunteers should arrive between 5:30 pm and 5:45 pm and walk to the Gingerbread House inside the park.
Volunteer Parking
The designated area is located next to the Nellie Johnstone or by the softball fields.
Gingerbread House
A member of the Fantasy Land committee will be there to unlock the door and turn on the power for the sound system and light displays. You’ll need to get materials in order, locate bank bags, locate collection containers, and turn on the CD player.
Gate at Bridge
Open gate at 6:00 pm. Wave people in and ask them to turn off headlights if they haven’t already done so.
Many of the newer cars come equipped with automatic headlight sensors which can cause some problems for the cars’ drivers who have never had to manually turn the lights off before. This also poses a nuisance for visitors who are followed by drivers that can’t turn their lights off. Please be aware of the frustration this can cause and encourage visitors to go through the park again if they so desire.
Park Closing
An assigned committee member will be there to close the park.
Leave all supplies and extra flashlights on the table in the Gingerbread House when you leave.
There is no limit to the number of times visitors may drive through the park. Encourage them to do so as many times as they’d like.
Donations
Accepting Donations
One or two people standing together are to greet each vehicle before it exits the park. We accept donations, but there is no actual charge for driving through the park. If you are asked how much to give, you may suggest a dollar or two, but whatever they give is appreciated.
This money goes for the upkeep of the current displays and toward new displays. Wish everyone a Merry Christmas and a safe and happy holiday season. Please give each child a candy cane (as well as generous adults), and give a treat to their dogs.
Bank Bag, Collection Report
Take donations into the Gingerbread House frequently. As time allows, please count donations. Clip one-dollar bills together in packets of $25, then rubber band four packets together to make bundles of $100. Fill out collection report. The same committee member who turned on lights and sound system will finish shutting down, verify collection report, and take collected monies to the bank (Bartlesville Reserve Police Officer).
Safety
Keeping our Patrons Safe
While we love offering a fun holiday experience to Bartlesville families, our patrons' safety is our number one priority.
Police Help
The Bartlesville Police Department will patrol occasionally through the park as their schedules permit. The Police Reserves will be there to help close the park.
Walk-ins
Absolutely NO walk-in or walk-through traffic (this also includes bicycles). The park is a drive through ONLY! Remind those individuals who attempt to walk through that it’s for their safety and the safety of others that we cannot allow it.
Emergency Assistance
If you encounter any difficulties or problems, please contact one of the people below. Most of the folks (99.9%) who visit the park each holiday season are polite and well-behaved. We do, on rare occasions, have a few visitors who can be more difficult. Do not, under any circumstance, put yourself at risk by arguing or confronting a belligerent visitor. Calmly call for assistance immediately!
More Info
Other Volunteer Information
If you have any recommendations for making Fantasy Land of Lights an even better holiday experience, please contact the Head Elf at 918-914-1530.
New Volunteers
If you’ve not volunteered at Fantasy Land of Lights before or if it’s been awhile since you have, pick an evening prior to the one you’re scheduled to work and drive through the park. It will help you become acquainted with Fantasy Land of Lights.
What to bring
Groups that are volunteering to work at the Gingerbread House are encouraged to identify their group through sweatshirts, hats, or small signs/banners. Suggested items to bring include your own mobile phone, flashlight, beverage, snack, and layered clothing. Gloves or mittens are extremely important on cold nights. The Gingerbread House is equipped with space heaters and instant coffee/hot chocolate. A bathroom is located within the park.
Feedback & Recommendations
If there is something unusual about the night that you volunteer, please make a note of it on the collection report, such as it snowed 16” or was bitterly cold. We’re also interested in knowing if buses or other special guests visit the park.
